Personal Assistant - Law Firm

Our client, a reputable global law firm, is seeking an Assistant to support a team of Partners in their Sovereign Practice Group, based in central Paris.

The role suits bilingual English / French candidates who have experience working in a Partnership environment and are at ease organising complex travel and diary arrangements.

You will support the Managing Partner for the practice along with three other partners.

This is a classic PA position. Candidates do not need to have a legal background, although experience from a law firm is welcome.

Key Responsibilities:

Organisation and Planning

• Manage professional and personal agendas, coordinate appointments, and liaise with external support staff.
• Book meeting rooms, arrange video conferences, and organise catering.
• Assist with travel arrangements, including visa applications and embassy visits.
• Register for conferences and manage associated documentation.
• Conduct electronic and paper filing in line with internal systems.
• Support monthly reporting by collating relevant data.

Client Relationship Administration

• Maintain and update CRM databases (Interaction, Credentials database).
• Assist with event administration, including badge preparation and coordination with Business Services and Business Development teams.
• Keep business development databases and practice brochures up to date.

Financial Administration

• Support fee-earners with billing processes and assisting with expense and invoice processing.

Matter Opening Administration

• Facilitate the completion of New Business Initiative forms.
• Assist in conducting conflicts and Anti-Money Laundering checks.
• Maintain accurate party lists and contact databases.
• Prepare document templates as required.

General Administration

• Perform document management tasks such as copying, scanning, and printing.
• Assist in preparing files, bibles, and document bundles (both hard copy and electronic).
• Manage file archiving and retrieval.
• Order office supplies and business cards.
• Coordinate document courier services.
• Scan and distribute incoming mail for Paris-based partners and other relevant communications.

Required Experience, Skills, and Attributes:

• Experience as an Assistant in a law firm, audit firm, management consulting, financial services or other professional services environment
• Fluent in English and French (Spanish skills are an advantage but not essential).

• Strong ability to build trusted relationships and work collaboratively.
• Reliable and composed under pressure.
• Proactive problem-solving mindset, anticipating challenges and seeking solutions.
• Excellent organisation, communication, and administrative skills.
• High attention to detail and accuracy.
• Effective time management and ability to prioritise tasks.
• Proficiency in Microsoft Office suite and adaptability to new technologies.
• Enthusiastic team player with a willingness to support colleagues.
• Experience in legal project management is a plus.

This role may require participation in an on-call rota for urgent client-related matters due to the global nature of the team.

If you are looking for a role that offers hands-on experience, career progression, and the opportunity to work in a collaborative and international environment, we would love to hear from you!

Salary: 50K€

On-site position, possibility of one day working from home after initial 6 months

Lunch vouchers

25 days holiday + RTT days

Please send your CV to m.collins@eurolondon.com

Please note that only shortlisted candidates will be contacted.