Office Operations Manager - France

Intelligently Moving Your World

XPENG is a leading technology company focused on designing, developing, manufacturing, and marketing intelligent mobility solutions, including electric vehicles (EVs), electric vertical take-off and landing (eVTOL) aircraft, and robotics. We aim to create a thoughtful and empathetic future for mobility that enhances driving experience. Headquartered in Guangzhou, China, XPENG has regional offices in Beijing, Shanghai, Shenzhen, Silicon Valley, and San Diego, and in 2021, we established our European headquarters in Amsterdam, along with offices in Copenhagen, Munich, Oslo, and Stockholm.

Our passionate and diverse team, with expertise in technology, finance, and the automotive industry, spans hubs in China, the US, and Europe. Together, we are forging our international presence as pioneers in the future of mobility.

Why should you be part of our success story?

XPENG Inc.'s American Depositary Shares (ADSs) have been listed on the New York Stock Exchange (NYSE) under the symbol 'XPEV' since August 27, 2020, and on the Stock Exchange of Hong Kong Limited (SEHK) under the symbol '9868.HK' since July 7, 2021. In 2023, XPENG further strengthened its growth trajectory with a $724 million strategic investment from Volkswagen, solidifying its position in the global market. There has never been a more exciting time to join XPENG — a leader in smart electric vehicles and sustainable mobility solutions.

Job Responsibilities of the Office Operation Manager Will Include:

Admin support

• Manage all administrative and logistical operations of the Paris office, ensuring an organized working environment for all.
• Manage and develop the office coordinator/receptionist. Welcoming business partners, candidates, and other guests.
• Be the point of contact for the landlord and partner with them on any facilities and infrastructure needs.
• Responsible for managing office supply procurement and inventory levels.

Project management

• Able to communicate with French local government and authority and summarize updated local rules and regulations regularly.
• Assist process improvement initiatives and collaborate with colleagues to optimize workflows.
• Partner with the HR team and Finance team on any office improvements and project management needs, build or design needs.
• Be able to implement admin HR daily work and personnel rules and principles.
• Assist with any Paris office-related correspondence for the office.
• Act as a bridge between the Paris office and regional offices.

Financial Support

• Provide financial support to business management, including budget planning, internal approvals, and order management delivery.
• Collaborate with the Headquarter's Finance team to ensure accurate and timely financial data analysis.
• Manage financial records and documentation in compliance with company policies and regulations.
• Support business growth initiatives by identifying financial opportunities and risks.

Requirements:

• 3-5 years of experience in office operation, with preference given to candidates with financial management and international corporate work experience.
• Proficient in CRM/OA/Reporting systems with operational experience.
• Detail-oriented at work, a strong sense of responsibility, handling process affairs, quick learner, and independent working ability.
• Excellent team leadership, organization, innovative and problem-solving skills.
• Great spirit of communication, multitasking, and cross-function collaboration skills.
• Fluent in French, English, and Chinese.
• Human resources experience is preferred.

办公室运营经理职责：

行政支持

• 管理巴黎办公室的所有行政和后勤运营，确保为所有人提供有序的工作环境。
• 管理和发展办公室协调员/接待员。欢迎业务伙伴、候选人和其他客人。
• 作为房东的联系人，并与其合作处理任何设施和基础设施需求。
• 负责管理办公用品采购和库存水平。

项目管理

• 能够与巴黎地方政府和相关部门沟通，并定期总结更新的当地规章制度。
• 协助流程改进计划，并与同事合作优化工作流程。
• 与人力资源团队合作，就办公室改进和项目管理需求、建设或设计需求进行合作。
• 能够实施行政人力资源的日常工作和人事规则和原则。
• 协助处理与巴黎办公室相关的任何函件。
• 充当巴黎办公室与总部以及其他区域办事处之间的桥梁。

财务支持

• 为业务管理提供财务支持，包括预算规划、内部审批、订单管理交付相关。
• 与总部财务团队合作，确保准确及时地进行财务数据分析。
• 根据公司政策和法规管理财务记录和文件。
• 通过识别财务机会和风险，支持业务增长计划。

岗位要求：

• 3-5年的办公室运营相关经验，有财务管理以及国际企业工作经验优先。
• 熟练掌握CRM/OA/报告系统，并具有运营经验。
• 工作细致认真，责任心强，能处理流程事务，学习能力强，具备独立工作能力。
• 出色的团队领导力、组织能力、创新和解决问题的能力。
• 出色的沟通、多任务处理和跨职能协作能力。
• 流利的法语、英语和中文。
• 有人力资源经验者优先。

XPENG offers:

• An interesting, unique and very varied job at XPENG
• A job with an incredibly large contact surface both internally and externally
• An attractive salary package incl. pension and with the possibility of a bonus
• To be involved in the growth of an existing EV brand in Europe

Next steps:

To comply with GDPR, we can’t process your personal data without your given consent. Therefore, please apply directly via LinkedIn portal so that our team can proceed further.

As part of our application process, certain positions at our company require a pre-employment screening to ensure the reliability and integrity of our employees. This screening is a standard procedure and may include components such as a Criminal Background Check from your current or previous country of residence over the past five years. Additionally, the process may involve an integrity questionnaire, verification of identification, diplomas, work experience, and consultation of the central insolvency register.

We appreciate your understanding and cooperation in this important matter, as it helps us maintain the high standards expected by our team.

Our Commitment to Diversity and Inclusion:

At XPENG, we’re an equal-opportunity employer that values diversity and positively encourages applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, disability status or other applicable legally protected characteristics.