Executive Assistant (F/M)

This is Worldline

We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. The solutions our people build today power the growth of millions of businesses tomorrow. From your local coffee shop to unicorns and international banks. From San Francisco to Auckland. We are in every corner of the world, in every part of commerce. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.

The Opportunity

As (executive) assistant, your role is to mainly support the Deputy Chief Financial Officer and the Finance management team within Worldline with various tasks to make their daily life easier, efficient and organized. The support required is diverse and spans from administrative tasks to activities around the yearly Financial agenda, together with the Finance managers.

Day-to-Day Responsibilities

You manage multiple complex agendas simultaneously

You are responsible for travel arrangements, document handling and business correspondence for your function leader

You organize, prepare and administer meetings with agenda

You follow-up on various assignments resulting from said meetings

You can assist budgetary topics such as expense reports & purchase orders

You are responsible for some staff related activities such as onboarding & offboarding, team absence administration & logistics for team events

Who Are We Looking For

5 to 10 years of experience as an executive assistant

Strong communication skills, comfortable engaging with Executive Committee (ExCom) members and high-profile external stakeholders.

Excellent situational awareness, with the ability to navigate complex environments and identify key priorities.

Proactive problem-solving approach, including the ability to anticipate needs and suggest organizational improvements to prevent future issues (e.g., resolving potential scheduling conflicts in advance).

Outstanding organizational and time-management skills, with the ability to handle multiple priorities efficiently.

Proven capacity to manage and maintain confidentiality with sensitive information.

Meticulous attention to detail, ensuring accuracy in all tasks and documentation.

Ability to thrive under pressure and meet tight deadlines without compromising quality.

Experience in a similar role is essential.

Perks & Benefits

At Worldline you’ll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that, you will also:

• Be part of a company guided by a strong purpose to do good and recognized as top 1% of the most sustainable companies in all sectors worldwide.
• Work with inspiring colleagues and be empowered to learn, grow and accelerate your career.

You will also benefit from a wide range of advantages, including :

• Annual end of year premium
• 32 days of paid vacations + 13th month
• 11 to 13 additional days per year depending on yearly calendar (RTT)
• Public transportation coverage up to 50%.
• Very active works council (evenings, trips, cultural and leisure subsidies, etc.)
• Participation in sports events (Corporate Games, races, ...)
• Work from Home agreement
• Subsidized company restaurant
• Mutual insurance and provident fund
• Wellbeing@Worldline

Shape the evolution.

We are pushing towards the next frontiers of payments technology, and we look for big thinkers to join our journey. People with passion, can-do attitude and a hunger to learn and grow. Here you’ll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on the society. And with our empowering culture, strong technology and extensive training opportunities, we help you accelerate your career. Wherever you decide to go. Join our global team of over 18,000 innovators across 40+ countries, and shape a tomorrow that is yours to own.

Learn more about life at Worldline at jobs.worldline.com

We are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.