Production Division Coordinator

🗓️ Contract type : Fixed Term

📍 Based in Boulogne, France with Hybrid work setup

🇫🇷🇬🇧 This position requires English and French as professional language

✈️ This position involves medium travels abroad (up to 2 months)

➡️ How to apply ? To apply use "Apply via LinkedIn" - "Candidature Simplifiée" 📄 Please provide an 🇬🇧 English resume

What is HBS?

"You've probably watched a ⚽ football game at some point in your life.

Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team 🎥.

We are involved in the production of the following events: FIFA World Cup 26™, FIFA Women's World Cup 2027™, Men's Rugby World Cup 2027 Australia...

🔥 For this Job you Must:

• Have exceptional organizational skills with proven experience in coordination roles
• Be proficient in English and Microsoft 365 applications
• Demonstrate strong communication abilities and attention to detail

Why join our Production Department? Your backstage pass to global sporting events! 🎬 🏆

Our Production Department is the heartbeat of HBS, bringing the world's most prestigious sporting events to millions of viewers. We're the team behind the scenes that makes the magic happen on screen!

As our Division Coordinator, you'll be the vital link ensuring our production teams operate smoothly across multiple high-profile international projects. You'll work within a diverse, fast-paced environment where no two days are alike, coordinating resources, maintaining timelines, and supporting the leadership team that brings these incredible events to life.

🤝 Your Responsibilities

Corporate Support:

• Act as the right hand to the Senior Management Team, facilitating alignment and communication
• Organize and document department meetings, ensuring action points are tracked and completed
• Maintain cross-departmental communication with HR, IT, Legal, Logistics, and PMO
• Manage flex office processes and implementation of home office policies
• Oversee onboarding of new team members and maintain department SharePoint spaces

Project Coordination:

• Support staff allocation across multiple simultaneous global projects
• Track and maintain department milestones and timelines
• Coordinate event staffing plans through HBS internal tools
• Arrange logistics for team travel, accommodation, and accreditation
• Serve as main point of contact for music-related topics (contracting, documentation, and provider liaison)

Is it really for me?

You'll thrive in this role if you have:

• A bachelor's degree in business management or related field
• 2-5 years of work experience (project/event coordination experience is a plus)
• Strong organizational skills and the ability to learn quickly
• A positive attitude and excellent teamwork abilities
• Autonomy and a proactive approach to problem-solving
• Comfort working with diverse teams from different nationalities and cultural backgrounds
• Proficiency in Microsoft 365 and all Office applications
• A service-oriented mindset for both internal and external stakeholders

🎥🏟⚽ Watch what we do in 4 videos

👉🏼 https://urlr.me/RedyDE